Members’ page

The members’ page of a workspace provides a list of the members of the workspace.

      Click the members icon next to the workspace name to display the members’ page of the work­space. The icons members + community and anonymous member indicate that the workspace has a community as member or is allowing public access.

The members’ page lists the users of your BSCW server who are currently members of the work­space. In general, you may also have email addresses, member groups and communities as members of a workspace.

Persons with pending membership are listed with their email address. A membership is pending if a person has been invited but has not yet registered as a user of the BSCW server. This person cannot use the shared workspace until the registration is com­pleted. A person whose membership is pending can be reminded to register:

      Click action  Access   Re-invite  to send another invitation to this email address.

Persons who are registered users of the BSCW server are listed as

user-name (full-name[, organization]) or

user-name <email-address>.

Entries of the latter form indicate that no further personal information has been made avail­able.

      Click a user name to display the associated personal info page. It contains most of the information entered by this workspace member using  Options    Profile    Change .

Under ‘Folders in common’ you may have listed all workspaces that you currently have in common with the member shown.

The form section ‘Contact details’ shows the information that the member has en­tered in the ‘Com­munication’ section of the personal profile. You may contact the member di­rect­ly by clicking one of the buttons offered. By clicking [More In­for­mation] you can learn more about the respective communication service.

All current members of a workspace form the member group ‘Members of workspace-name’. Member groups may be invited to a work­space as a whole (see above) or may become members implicitly, when a work­space is embedded into another (see Embedding a workspace into another workspace). Groups are listed on the members’ page as ‘Members of workspace-name’ with the icon members. Group mem­bers are represented by their groups and are not visible as individual members on the members’ page.

      Click the name of a member group to bring up the members’ page of this group. This is possible only if you are a member of this member group yourself.

Note that member groups of workspaces with a community (not to be confused with the community itself) are indicated by the icon members + community. In this case, the name is ‘Members & Community of workspace-name’. Member groups allowing public access are indi­cated by the icon anonymous member. In this case, the name is ‘Members & Guest User of work­space-name’.

Communities in BSCW allow workspace access for large groups of users equipped with equal access rights keeping performance independent of community size. A work­space can have at most one community as member, shown as community in the mem­bers’ page.

A community is listed as ‘Community of community-workspace-name’ where the com­munity workspace is the workspace to which the community belongs – in this case the workspace whose members’ page you just have opened. Community mem­bers are represented by their community and are not visible as individual members. By default, only managers of a community have access to its members’ page.

You may store entries on a members’ page as vCard files (*.vcf) on your local computer. Such vCard files contain the contact information of users and may be imported into local ap­plic­ations like Microsoft Outlook.

      Select  File    Send to    vCard  in the top menu, vCard export in the multi-selection toolbar or action  Send to    vCard  in the action menu to store the whole members’ page, selected entries or a single entry, respectively, as a vCard file (*.vcf) on your local computer.

The members of a workspace listed in the members’ page form the member group ‘Members of workspace-name’. Vice versa, every member group is associated to a shared workspace, i.e. there is no work­space without its member group and no member group without its work­space.

Note: Like any other BSCW object, a member group has a history that contains the events of adding or removing members. You may refer to this history for information about former mem­bers of the workspace. Choose action  Information    History  to display the entire history of your work­space group.

The menu bars of the members’ page offer all the functionality you need for membership administration, which is treated in the next section.

What else you should know about member groups, you will find in the respective section.


Membership administration

Member groups